The party responsible for data processing of this registration form on the aesop2022.eu website (hereinafter: registration form) is Publicon OÜ (business registry number 11077247) located at Kastani 42, Tartu, Estonia; e-mail: email@example.com.
Which personal data is processed
- name, phone number, organisation and e-mail address
- address of the invoice receiver
- bank account data (if applicable)
- purchase history
- customer support data
Purpose of processing personal data
Personal data is processed for managing the registrations of participants and to send confirmations and invoices.
Data about the purchase history (date of the registration, selections made, customer data) are used for creating overviews of registration categories in order to use the total numbers for ordering catering etc.
The Delegate Services requests information for the registering Delegate on the Site if the Delegate performs a financial transaction with the Congress. In this case, a Delegate must provide information including, but not limited to, the name and contact information along with the credit card or bank information.
Personal data such as the e-mail, phone number and registrant's name are used to provide customer service and answer any questions the participants might have.
The Delegate Services also automatically receives and records information on our server logs from your browser including your IP address, Congress cookie information, and the page you requested. These are used to provide information society services and for website statistics.
The Delegate Services only uses the personal data entered by the delegate for the AESOP 2022 Congress purposes.
Sharing of personal data
During the registration process of the Congress, personal information is collected, processed and stored by Publicon PCO who, in accordance with cooperation contracts, shares the collected data with the main organiser of the event.
Publicon OU as the payment intermediary is the party responsible for handling personal information. This party will submit the personal information necessary to complete the payment to the authorised service provider Maksekeskus AS.
Personal data may be transmitted to IT service providers if this is necessary for ensuring the functionality of the online shop or for data hosting.
Personal data may be transmitted to the accountant for providing financial services.
Security and access to the data
Publicon OU will save the registrant’s data in their database also in case the registration is not finalized in their secure server situated in the European Union. The unfinished registrations and the registrants’ data are deleted from the database in 7 days. Before deleting the data, Publicon OU reserves the right to contact the registrant of the unfinished registration using the contact information already filled in.
The Delegate Services will take the appropriate physical, organisational and information technology security measures to protect the personal data from random or illegal destruction, loss, changing or unauthorised access or publication.
Access will be granted to authorised employees and the necessary data processors for providing services. All personnel are required to follow the appropriate safety measures when handling personal data.
Seeing your personal data
If you wish to know which personal data you submitted to the Delegate Services via the registration form, please see the automatic confirmation e-mail.
Withdrawing your consent
When registering for Congress, you agree that the personal data you submitted will be stored and processed. If you do not agree with the processing or storing of your personal data, you can withdraw your consent by sending an e-mail to the Delegate Services. Please note that this will bring along the cancellation of your event registration. If you withdraw your consent, your data will be deleted within 14 days.
Storing of the personal data
Publicon OU is obligated to store personal data for 5 years. For one year, all data is stored to solve any questions or disputes that might occur after the event. After this period, the participation data will be deleted and only the personal data kept.
Your e-mail address will be used to send Congress newsletters only if you have ticked a box that you agree to receive them in the registration form. If you later wish to stop receiving newsletters, please inform the Delegate Services via e-mail.
Please read the Congress' terms & conditions here.
Please send all questions regarding the registration and payment to the Delegate Services:
Manager of the Delegate Services
Ms Kirke Johanna Pallon